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Copy of proceedings of ordinary meeting of the Cantonment Board Ranikhet held on Feb. 9th, 2015 at 11:00 AM in the Conference Room of the Cantonment Board Ranikhet.

­­­­

PRESENT

1. Brig. K.A. Mahabir - President

2. Shri Pramod Kumar Singh - Secretary Member

P R O C E E D I N G S

01. CONFIRMATION OF RESOLUTIONS PASSED BY CIRCULATION

To confirm the resolutions passed by circulation are as under:

Dated 12th Dec., 2014 regarding Approval of expenditure for the celebration of Defence Estates Day on Dec 16th, 2014 and Annual Function of Cantt Board Schools.

Dated Dec 12th, 2014 regarding improvement in attendance and recognition of merit in Cantonment Board Schools.

Dated 12th Jan. 2015 regarding maintenance work under D-2 head.

Dated 12th Jan. 2015 regarding maintenance work under D-2 head for execution of deed.

Dated 12th Jan. 2015 regarding work executed during the Financial Year 2014-15 under D-2 Head.

RESOLUTION

1. Considered, confirmed and noted.

02. MONTHLY ACCOUNT

To consider the monthly account for the month of Oct, Nov & Dec, 2014.

OFFICE REPORT

The statement of account for the month of Oct , Nov & Dec, 2014 placed on the table. The details of receipt and expenditure are appended below:-

INCOME AND EXPENDITURE FOR THE MONTH OF OCT, 2014

INCOME

EXPENDITURE

1.

Rates and taxes

`

653374.40

A

General Administration (Pay & allowances)

`

1025177.00

2.

Realization under special acts

`

843020.00

B

Revenue/toll establishment (Pay & allowances and contingencies)

`

768113.00

3.

Revenue derived from property and power apart from taxation, Rent from land and property of Govt., Buildings, Conservancy receipt, Sale of water & Fair

`

4749654.00

C

Refunds


0.00

4.

Miscellaneous (Recoveries on account of services charges i.e. Guest Room, Rendered to private individuals and other items)

`

582657.00

D

Public works (Pay & allowances and maintenance)

`

5819933.00

5.

Total receipt from local sources

`

6828705.40

E

Public safety and convenience (Pay & allowances and electricity bills)

`

813684.00

6.

Grants and contribution from general & special sources

`

60000000.00

F

Medical services and sanitation (Pay & allowances and contingencies)

`

4532829.00

Total income from all sources (5 + 6)

`

66828705.40

G

Public Instructions (Pay & allowances and contingencies of schools)

`

1415919.00

7.

Extraordinary and debits

`

168854.00

H

Contribution for general purposes (Pension & gratuity)

`

1311909.00

8.

Opening balance

`

16319850.61

I

Pension gratuities and annuities

`

0.00

Grand Total (i.e. Total income from all sources+7+8)

`

83317410.01

J

Survey of land

`

5500.00

K

Military engineering services on account of proceeds from water 4653.006320tax and or rate and cost of water supplies under agreement

`

378689.00

L

Miscellaneous

`

53449.00

Total expenditure

`

16125202.00

M

Extraordinary and debits

`

83100.00

Closing balance

`

67109108.01

Grand Total (i.e. Total expenditure +M+ closing balance)

`

83317410.01

SUMMARY

INCOME

1. Opening balance as per cash book as on 01st Oct, 2014 - ` 1,63,19,850.61

2. Total receipt from all sources during the month - ` 6,68,28,705.40

3. Cash balance in the shape of FDRs - ` 12,12,80,434.00

EXPENDITURE

1. Expenditure on pay and allowances, pension and contingencies - ` 2,16,57,787.00

2. Expenditure on D-2 Head - ` 43,89,825.00

. Expenditure on D-2 Head - `

INCOME AND EXPENDITURE FOR THE MONTH OF NOV, 2014

INCOME

EXPENDITURE

1.

Rates and taxes

`

110189.00

A

General Administration (Pay & allowances)

`

701277.00

2.

Realization under special acts

`

689535.00

B

Revenue/toll establishment (Pay & allowances and contingencies)

`

661801.00

3.

Revenue derived from property and power apart from taxation, Rent from land and property of Govt., Buildings, Conservancy receipt, Sale of water & Fair

`

4753793.00

C

Refunds


0.00

4.

Miscellaneous (Recoveries on account of services charges i.e. Guest Room, Rendered to private individuals and other items)

`

79631.00

D

Public works (Pay & allowances and maintenance)

`

744792.00

5.

Total receipt from local sources

`

5633148.00

E

Public safety and convenience (Pay & allowances and electricity bills)

`

927308.00

6.

Grants and contribution from general & special sources

`

0.00

F

Medical services and sanitation (Pay & allowances and contingencies)

`

4352381.00

Total income from all sources (5 + 6)

`

5633148.00

G

Public Instructions (Pay & allowances and contingencies of schools)

`

1367786.00

7.

Extraordinary and debits

`

135841.00

H

Contribution for general purposes (Pension & gratuity)

`

3311909.00

8.

Opening balance

`

67109108.01

I

Pension gratuities and annuities


0.00

Grand Total (i.e. Total income from all sources+7+8)

`

72878097.01

J

Survey of land

0.00

K

Military engineering services on account of proceeds from water 4653.006320tax and or rate and cost of water supplies under agreement

`

907508.00

L

Miscellaneous

`

21861.00

Total expenditure

`

12996623.00

M

Extraordinary and debits

`

55173530.00

Closing balance

`

4707944.01

Grand Total (i.e. Total expenditure +M+ closing balance)

`

72878097.01

SUMMARY

INCOME

1. Opening balance as per cash book as on 01st Nov, 2014 - ` 6,71,09,108.01

2. Total receipt from all sources during the month - ` 56,33,148.00

3. Cash balance in the shape of FDRs - ` 17,65,57,531.00

EXPENDITURE

1. Expenditure on pay and allowances, pension and contingencies - ` 1,32,50,623.00

2. Expenditure on D-2 Head - ` 1,27,000.00

INCOME AND EXPENDITURE FOR THE MONTH OF DEC, 2014

INCOME

EXPENDITURE

1.

Rates and taxes

`

100611.00

A

General Administration (Pay & allowances)

`

433246.00

2.

Realization under special acts

`

698350.00

B

Revenue/toll establishment (Pay & allowances and contingencies)

`

726808.00

3.

Revenue derived from property and power apart from taxation, Rent from land and property of Govt., Buildings, Conservancy receipt, Sale of water & Fair

`

1600529.00

C

Refunds


0.00

4.

Miscellaneous (Recoveries on account of services charges i.e. Guest Room, Rendered to private individuals and other items)

`

55510.00

D

Public works (Pay & allowances and maintenance)

`

399813.00

5.

Total receipt from local sources

`

2455000.00

E

Public safety and convenience (Pay & allowances and electricity bills)

`

759855.00

6.

Grants and contribution from general & special sources

`

0.00

F

Medical services and sanitation (Pay & allowances and contingencies)

`

4171628.00

Total income from all sources (5 + 6)

`

2455000.00

G

Public Instructions (Pay & allowances and contingencies of schools)

`

1622054.00

7.

Extraordinary and debits

`

5131865.00

H

Contribution for general purposes (Pension & gratuity)

`

2428291.00

8.

Opening balance

`

4707944.01

I

Pension gratuities and annuities

`

0.00

Grand Total (i.e. Total income from all sources+7+8)

`

12294809.01

J

Survey of land

`

0.00

K

Military engineering services on account of proceeds from water 4653.006320tax and or rate and cost of water supplies under agreement

`

36950.00

L

Miscellaneous

`

112223.00

Total expenditure

`

10690868.00

M

Extraordinary and debits

`

66800.00

Closing balance

`

1537141.01

Grand Total (i.e. Total expenditure +M+ closing balance)

`

12294809.01

SUMMARY

INCOME

1. Opening balance as per cash book as on 01st Dec, 2014 - ` 47,07,944.01

2. Total receipt from all sources during the month - ` 24,55,000.00

3. Cash balance in the shape of FDRs - ` 16,92,95,012.00

EXPENDITURE

1. Expenditure on pay and allowances, pension and contingencies - ` 1,06,90,868.00

2. Expenditure on D-2 Head - ` 0.00

RESOLUTION

02. Considered, confirmed and approved.

03. DEMAND AND COLLECTION

To consider the statement of demand and collection of recovery for the month from Oct & Nov, 2014.

The details of demand and recovery are appended below:

DEMAND

OCT, 2014

(i) Arrear as on 01-04-2014 - ` 10819245.88

(ii) Current demand for 2014-15 - ` 77255854.60

Total - ` 88075130.48

RECOVERY

(i) Recovery out of arrears - ` 344773.20

(ii) Recovery out of current demand (upto Oct 31st, 2014) - ` 21961811.40

(iii) Balance as on Oct 31st, 2014. - ` 65768545.88

- ` 88075130.48

DEMAND

NOV, 2014

(i) Arrear as on 01-04-2014 - ` 10819245.88

(ii) Current demand for 2014-15 - ` 77255884.60

Total - ` 88075130.48

RECOVERY

(i) Recovery out of arrears - ` 376629.20

(ii) Recovery out of current demand (upto Nov 30th, 2014) - ` 23184774.40

(iii) Balance as on Nov 30th , 2014 - ` 64513726.88

- ` 88075130.48

DEMAND

DEC, 2014

(i) Arrear as on 01-04-2014 - ` 10819245.88

(ii) Current demand for 2014-15 - ` 77255854.60

Total - ` 88075130.48

RECOVERY

(i) Recovery out of arrears - ` 388804.08

(ii) Recovery out of current demand (upto Dec 31st, 2014) - ` 35871775.40

(iii) Balance as on Dec 31st, 2014. - ` 52752253.08

- ` 88075130.48

A sum of ` 937702/- on account of Vehicle Entry Fee, Copying Fee & interest on investment (` 301160/- + ` 9400/- + ` 627142/-) have been received as excess, which is not reflected in the above mentioned current demand.

RESOLUTION

03. Considered, confirmed and approved

04. PURCHASE OF LOPING MACHINE

To consider the matter regarding the purchase of tree Lopping Machine/equipment.

OFFICE REPORT

Consider the report of Forest Ranger dated 14-01-2015 for purchase of tree lopping machine for better forest management, beautification of road side trees and proper growth as well as protection of trees.

The relevant file along with the demand of forest section is placed on the table.

RESOLUTION

04. Considered, further board decided that the lopping Machine be purchased through L.P.C. after market survey.

05. ENGAGEMENT OF MUSIC TEACHER ON HONORARIUM BASIS

To consider the matter regarding engagement of temporary music teacher on purely contractual basis on honorarium.

OFFICE REPORT

It is stated that Shri Pramod Kumar, Temporary Music Teacher on purely contractual basis was engaged by the Board vide its resolution No. 52, dated Aug 08 th, 2014 for a period of 89 days w.e.f. Aug 12th, 2014 on payment of Rs. 6000/- per month. The period of Temporary Music Teachers has been completed on Nov 08th, 2014.

It is pertinent to mention here that the matter regarding engagement of temporary Music Teacher on purely contractual basis through outsourcing agency was put up before the Board vide its resolution No. 12(c), dated Oct 29th, 2014 and Board resolved that the Music Teacher be engaged for 89 days only after giving necessary break.

Shri Pramod Kumar was engaged by the Board for Cultural Meet, which was organized by the Cantonment Board, Jabalpur, but during the Cultural Meet his performance was very poor.

Due to his poor performance, matter was referred to PCB on Nov 22nd, 2014 through PCB Note and PCB has suggested that put the teacher on notice for one month. See performance, if improved action will be taken then accordingly.

Accordingly, this office has issued a letter to Shri Pramod Kumar vide this office letter No. 139/Notice/14, dated Nov 27th, 2014 instructing that during the cultural meet, 2014, organized by the Cantonment Board, Jabalapur, his performance was very poor, but one more chance is being giving to him for one month. Hence submit a non judicial stamp paper in this office for execution of 30 days agreement.

Necessary agreement, dated 04-12-2014 has been executed between Cantonment Board & Shri Pramod Kumar and he has engaged for 30 days w.e.f. 04-12-2014.

Hence the matter is being put up before the Board for noting.

Relevant file is placed on the table.

RESOLUTION

05. Considered, noted and confirmed

06. ENGAGEMENT OF ONE ENGLISH TEACHER ON PURELY TEMPORARY BASIS THROUGH OUTSOURCING AGENCY

Observation list No. 05 & 06, dated Nov 17th, 2014.

To consider the matter regarding engagement of one English teacher on purely temporary basis through outsourcing agency.


OFFICE REPORT

It is stated that during the performance audit organized by CAG of India, Northern Command, J & K, audit team has raised above quoted observation stating that how to manage 5 classes through permanent teachers where only two teachers are exist.

It is pertinent to mention here that presently no any competent English teachers is available in Cantonment Inter College for teaching higher classes. Hence school is facing more problems to teach English in higher classes.

In pursuance of above quoted observations, the matter regarding engagement of one English teacher for Cantonment Inter College was forwarded to the PCB through PCB Note, dated Dec 03rd, 2014 and PCB has already approved to engage one English Teacher.

Hence the matter is being put up before the Board for noting.

Relevant file is placed on the table.

RESOLUTION

06. Considered, noted and confirmed

07. PURCHASE OF DRESS FOR CUTURAL PROGAMME

It is stated that students of Cantonment Board Schools are being participating in various cultural meet programme, which was organized by the Board, various schools as well as command level cultural meets. For participating in these programmes, Cantonment Board Schools has taken dress on rental basis from time to time.

It is pertinent to mention here that Cantonment Board wants to purchase various type of dress for students, which can be used in various cultural programmes in future.

In this connection, approval has been given by the PCB on Dec 03rd, 2014 to expend Rs. 50,000/- for this purpose. L.P.C. has surveyed, dated Dec 04th, 2014 and found L1 to M/s Pujari Store, Sadar Bazar Ranikhet and supply order has been given on Dec 06th, 2014 to L1 and Rs. 49,630/- has been incurred for purchasing of dress.

After that school principals has again raised the demand vide their application dated Dec 08th, 2014 for other extra dress in this regard. For this purpose, L.P.C. has again surveyed, dated Dec 09th, 2014 and found L1 to M/s Pujari Store, Sadar Bazar Ranikhet and supply order has been given on Dec 11th, 2014 to L1 and Rs. 49,540/- has been incurred for purchasing of dress.

Hence the matter is being put up before the Board for noting.

Relevant file is placed on the table.

RESOLUTION

07. Considered, noted and confirmed.

08. MINUTES OF SCHOOL MANAGEMENT COMMITTEE

To consider the following minutes of School Management Committee meeting:-

1. Cantonment Inter College, - July, Aug, Sept, Oct, Nov & Dec, 2014

Sadar Bazar, Ranikhet.

2. Cantonment Primary School, - July, Aug, Sept, Oct, Nov & Dec, 2014

Sadar Bazar, Ranikhet.

3. Cantonment Junior High School, - Aug, Sept, Oct, Nov & Dec, 2014

Chaubattia.

4. Cantonment Primary School, - Aug, Sept, Oct, Nov & Dec, 2014

Chaubattia.

5. Cantonment Primary School, - Aug, Sept, Oct, Nov & Dec, 2014

Kumpur, Ranikhet.

6. Cantonment Primary School, - Aug, Sept, Oct, Nov & Dec, 2014.

Mall Road, Ranikhet.

The demands of the SMC’s of Cantonment Schools are as under:-

Cantonment Inter College, Sadar Bazar, Ranikhet

1. To provide 05 new computers (one for office and conference hall and 04 for V.T.C.).

2. To repair 03 computers.

3. One inverter and one ceiling fan for conference hall.

4. To repair 05 stitching machines.

5. To provide 01 printer.

6. To provide English teacher for classes.

7. To repair staff toilet.

8. To repair and electrification of class room situated in front of Mid-day meal kitchen.

9. To repair CCTV camera.

10. To repair bio metric attendance machine.

Cantonment Primary School, Sadar Bazar

1. To purchase poly bag for plants, plastic gamle, place pipe, agricultural equipments through Imprest Money.

2. To purchase 15 plastic chairs without handle through Imprest Money.

3. To repair small damages and whitewash in School premises.

Cantonment Junior High School, Chaubattia

1. Purchase of stationery items such as copies, pencil, eraser and pen for school, which has already been purchased through Imprest Money. The detail of bill amounting to Rs. 390/- is show in proceeding of SMS (Aug, 2014).

2. To repair damaged floor of class rooms.

3. Purchase of cosmetic items such as bleach Olive, Fruit Cream, Facial Gel, Threading thread, Scrub for Vocational Training Centre, which has already been purchased through Imprest Money. The detail of bill amounting to Rs. 563/- is show in proceeding of SMS (Sept, 2014).

4. Purchase of cosmetic items such as Coronation Mesas Cream, Wax Coronation, Wax Honey Vat 2x85, Manicure, Pedicure Kit, Scrub, Manicure Pedicure Pad, Heater, Heater Water Top, BH W/P Masscare for Vocational Training Centre, which has already been purchased through Imprest Money. The detail of bill amounting to Rs. 878/- is show in proceeding of SMS (Nov, 2014).

5. To grant permission for payment of cosmetic items amounting to Rs. 1,625/-, which has been purchased for cultural programmer presented on Dec 21 st, 2014.

6. To provide one Almirah for keeping uniforms, which have been purchased for cultural programmers.

Cantonment Primary School, Chaubattia

1. To complete various work such as renovation of smart classes, whitewash of school, replacement of old bulb from CFL, providing one electric point in smart class room to run T.V. and D.V.D for Balwadi’s students.

2. Purchase of stationery items such as glue bottle, pen, white papers, copies and file cover for school, which has already been purchased through Imprest Money. The detail of bill amounting to Rs. 526/- is show in proceeding of SMS (Aug, 2014).

3. Purchase of various items such as Flower pots, Palm Plants, white board for school, which has already been purchased through Imprest Money. The detail of bill amounting to Rs. 3,000/- is shown in proceeding of SMS (Oct 31st, 2014).

4. To provide one Almirah for keeping uniforms, which have been purchased for cultural programmers.

5. To repair assembly ground of school.

Cantonment Primary School, Kumpur

  1. To grant permission to purchase various items through Imprest Money.
  2. To grant permission to pay bill in respect of news papers through Imprest Money.
  3. To provide one chair and one table for Principal Room.
  4. To install one water tank at roof of Kitchen cum Store room and also provide one electric connection in Kitchen.

Cantonment Primary School, Mall Road

  1. To provide English exercise book for improvement of handwriting.
  2. To grant permission to purchase gardening items through Imprest Money.
  3. To repair of door of class rooms.
  4. To provide water connection and electric connection in Kitchen cum Store room.
  5. To repair toilet of the School.

The matter is being put up before the Board for noting and necessary order.

Relevant file is placed on the table.

RESOLUTION

08. Considered and approved as per agenda. Further Board decided to forward it to the concerned sections for necessary action.

09. NOMINATION OF MEMBER IN VARIED BOARD.

To consider the matter regarding Nomination of member in Varied Board.

OFFICE REPORT

This is bring to the notice of Board that a letter No. 260506/Gen/Q3L, dated 01st Oct. 2014 addressed to PCB, Ranikhet which is duly forwarded by the Adm Comndt. on 1st Nov. 2014 is received by this office on 03-11-2014, it is submitted that the letter quoted above alongwith annexure wherein two names have been mentioned for nomination of member for varied Board in Ranikhet Cantt in which one name is incorrect i.e. Mohan Singh Negi. The correct name is Mohan Negi instead of Mohan Singh Negi.

Further this is bring to your kind notice that the election of Cantt Board, Ranikhet has been declared on 11th January, 2015 by the Gazette Notification. The code of conduct is in force due to election upto 11-01-2015. The matter has already been brought to the notice of President Cantt Board, Ranikhet vide this office letter 121/U.B./ADM/14, dated 12th Nov. 2014.

Hence the matter is being place before the Board for consideration & further necessary order.

Relevant file is placed on the table.

RESOLUTION

09. Considered and further board decided that the matter be dropped, as the election for new board has been conducted and gazette notification for the 7 elected members has been forwarded to higher authorities.

10. EXPENDITURE OF CEO’S & DEO’S CONFERENCE HELD ON 9th AND 10th OCT, 2014 AT RANIKHET CHAIRED BY DGDE

To consider the matter regarding the CEO’s and DEO’s conference held on 9th and 10th Oct 2014 at Ranikhet chaired by DGDE.

OFFICE ORDER

It is submitted that according to the approval of petty expenditure for the conference through CBR No.50 dated 08/08/2014 the expenditure on the CEO’s and DEO’s conference is as under:-

S.No

PARTICULARS

TOTAL COST

1

Investment in Vehicle used

Rs.2,87,400/-

2

2

Lunch Buffet

Rs.97,598/-

3

Breakfast Buffet Tea

Rs.78078/-

4

Dinner

Rs.98,049/-

5

Tent House Expenditure

Rs.34,000/-

6

Bouquets

Rs.14,500/-

7

Other Miscellaneous

Rs.15375/-

Rs. 6,24,973/-

All Cantt Boards of Central Command have been contributed amounting to Rs. 25,000/- each for DGDE Level CEO/DEO Conference at Cantonment Board, Ranikhet.

The matter is being placed before the Board for noting.

The bills of all the expenditure is placed on the table.

RESOLUTION

10. Considered and approved as per agenda.

11. SUPPLY OF FLEX (STAR+PASTING) AND FLEX STAR (WITHOUT PASTING)

To consider the matter regarding supply, of Flex (Star+Pasting) and Flex(Star).

OFFICE REPORT

Consider the joint report of Forest section & Sanitary section, dated 01-10-2014 for awareness through attractive, environmental, meaning full and flexes amongst the local public to make Ranikhet clean, green & disciplined.

Quotation were invited vide this office letter No. 133/quotation/14, dated 08 October 2014 for the supply of Flex (Star+ Pasting) and Flex Star without Pasting. Accordingly six valid quotations could be received by this office within the stipulated period out of which the lowest rates were shown by M/S Sonu Printers near Post Office Sadar Bazar Ranikhet as shown below including all the taxes:-

S.NO

DESCRIPTION

M/S Sonu Printers Near Post Ofice Sadar Bazar Ranikhet

1

Flex(Star+Pasting)

Rs.35/-per sq.ft

2

Flex (Star)

Rs.30/-per sq.ft

The Board may consider the lowest rates accordingly.

The relevant file along with the comparative statement is placed on the table.

RESOLUTION

11. Consider and approved as per agenda. Board further resolved to take undertaking from L1 regarding pasting and repairing, maintenance of above flaxes for at least one year.

12. SUPPLY, INSTALLTAION AND REFILLING OF D.C.P FIRE EXTINGIUSHER

Reference letter No. v0lq0 O;o0@F.S./2014, dated 28-10-2014 & letter No. अ0सु0 व्यव0/फा0स0/2014, dated 01-11-2014 received from Fire Officer, Ranikhet.

To consider the matter regarding supply, installation and refilling of DCP fire extinguisher, new Mechanical Form, Hose Reel complete 30mtrs length and four fire Bucket with stand 9ltrs, New CO2 type fire Extinguisher10 Kg, New ABC Type Fire Extinguisher 04 kg capacity.

OFFICE REPORT

Quotation were invited vide this office letter No. 133/quotation/14, dated 11 November, for the supply, installation and refilling of DCP fire extinguisher , new Mechanical Form, Hose Reel complete 30mtrs length and four fire Bucket with stand 9ltrs, New CO2 type fire Extinguisher10 Kg, New ABC Type Fire Extinguisher 04 kg capacity.

Accordingly three valid quotations could be received by this office within the stipulated period out of which the lowest rates were shown by M/S Shreedhar Traders Bypass Channel Rosd behind ST.Pauls School Kathgodam Haldwani as shown below including all the taxes:-

S.NO.

DESCRIPTION

M/S SHREEDHAR TRADERS BY PASS CHANNEL ROAD BEHIND ST.PAULS SCHOOL KATHGODAM HALDWANI

1

New ABC Type fire extinguisher make OMEX ISI Mark 04 kg capacity

Rs.3,600/- each

2

Refilling of D.C.P fire Extinguisher 10 Kg

Rs.580/- each

3

New CO2 type fire Extinguisher Make OMEX ISI Mark 4.5 kg Capacity

Rs.6,800/- each

4

New Mechanical Form type Fire Extinguisher Make OMEX ISI Mark 9 ltrs

Rs.3,900/- each

5

New Hose Reel complete 30 mtr length

Rs.9,000/- each

6

Four Fire Bucket with Stand 9 ltrs

Rs.1,645/- each

The Board may consider the lowest rates accordingly.

The relevant file along with the comparative statement is placed on the table.

RESOLUTION

12. Consider and approved as per agenda. Board further resolved to install fire extinguisher in Cantonment Fund Buildings as well as Cantt Board’s departmental vehicles.

13. PLACING OF BIO-METRIC ATTENDANCE MACHINE AT TOLL BARRIERS

To consider the matter regarding purchase of bio-metric attendance units for Toll Barriers.

OFFICE REPORT

Consider the report of Toll Supdt., dated 18-01-2015 regarding installation of bio-metric attendance units for toll barriers.

In order to achieve better punctuality and discipline at Toll Barriers of Cantonment Board, Ranikhet, it is necessary to place the Biometric Attendance Machine at Toll Barriers. The Toll Staff has to mark their attendance twice a day i.e. at the time of joining of duty and leaving of duty place. It will definitely help in inculcating a habit of punctuality in staff and efficient administration of Toll Barriers. The said units have already been installed at Cantonment Board Office and Cantonment Board Schools. Hence the matter is being put up before the Board for sanction to purchase the Bio-Metric Machine for toll barriers.

The Board may consider the matter accordingly.

Relevant file is placed on the table.

RESOLUTION

13. Considered and approved. Further board resolved that the sectional head be ensured that biometric attendance should be tallied from muster roll.

14. PLACING OF BIO-METRIC ATTENDANCE MACHINE FOR CONSERVANCY STAFF

To consider the matter regarding purchase of bio-metric attendance units for conservancy staff (Civil Area & Army Area).

OFFICE REPORT

Consider the report of Sanitary Supdt. & Sanitary Inspector, dated 14-01-2014 regarding installation of bio-metric attendance units for conservancy staff (Civil Area & Army Area).

In order to achieve better punctuality and discipline in conservancy staff, it is necessary to install/use of installed the Biometric Attendance Machine at Cantt School Mall Road, Cantt School, Chaubattia, Cantt Library, Electricity Store room situated near Sitapur Eye Hospital, Cantonment Inter College, Sadar Bazar (Bio-metric already installed), Cantonment Primary School, Kumpur, P.W.D. Store. The conservancy Staff has to mark their attendance twice a day i.e. at the time of joining of duty and leaving of duty place. It will definitely help in inculcating a habit of punctuality in staff and efficient administration of conservancy staff. The said units have already been installed at Cantonment Board Office and Cantonment Board School. Hence the matter is being put up before the Board for sanction to purchase the Bio-Metric Machine for above locations except Cantonment Board Office and Cantonment Inter College, Sadar Bazar, Ranikhet.

The Board may consider the matter accordingly.

Relevant file is placed on the table.

RESOLUTION

14. Considered and approved. Further board resolved that the sectional head be ensured that biometric attendance should be tallied from muster roll.

15. ALLOTMENT OF WATER CONNECTION TO SULABH SHAUCHALAYA

OFFICE REPORT

Consider the report of Work Supervisor, dated 08-12-2014 regarding allotment of water connection to sulabh shauchalaya.

In pursuance of General Manager, Uttarakhand Payjal Sansthan letter No. 5712/वि0अनु0/02/टैरिफ/200.-ंउचय10ए dated 07-02-2011 the Incharge, Sulabh International, Ranikhet has requested to this office vide his application dated 05-12-2014 to provide two water connection at 5 seater Sulabh Shauchalaya near S.D.M. Court and 5 seater Sulabh Shauchalaya near meat market (which are under construction) on domestic charges. As per report of work supervisor dated 08-12-2014 the water connection can be provided after completion of the construction work.

Therefore the matter is being put up before the Board for consideration & necessary direction in this regard.

Relevant file placed on the table.

RESOLUTION

15 Considered and approved. Further board decided that the water at Shulabh Shauchalaya will be provided at domestic rates.

16. REFUND OF SECURITY DEPOSITED

To consider the matter regarding refund of security deposited by M/s Jai Sai Engineering.

OFFICE REPORT

Consider the report of Work Supervisor, dated 15-11-2014 regarding refund of security deposited by M/s Jai Sai Engineering.

It is stated that an application received from M/s Jai Sai Enineering requesting to refund the security deposited against repair work of 125mm dia pipeline from Devidhunga water supply Scheme to Police Station, Ranikhet. The individual deposited security money amounting to Rs. 15,000/- vide FDR No. 032268, dated 25-07-2014.

The Board may consider the matter accordingly.

Relevant file alongwith satisfactory report of Incharge Water Supply, dated 15-11-2014 is placed on the table.

RESOLUTION

16. Considered and approved as per agenda.

17. SUPPLY AND INSTALLATION OF TIN SHEDS (CHOWKIDAR HUT) AT RANIJHEEL

To consider the matter regarding supply and Installation of Tin Shed (Chowkidar Hut) at Ranijheel for security and protection of lake area, water body and forestation etc.

OFFICE REPORT

Quotation were invited vide this office letter No. 133/quotation/14, dated 08 December 2014 for the supply and installation of Tin Shed (Hut) for the beautification of Ranijheel. Accordingly five valid quotations could be received by this office within the stipulated period out of which the lowest rates were shown by M/S Kumar Steel works Sadar Bazar Ranikhet shown below including all the taxes along with the description and Specification:-

S.NO

DISCRIPTION

M/S KUMAR STEELS WORKS SADAR BAZAR RANIKHET

1

Size of Hut length(12’) x breadth(8’) x height(9’)

Size of roof (14’x11’) , stand pole (square)2”x2” =04 nos

Body frame/structure =11/4”x 11/4” through Iron pipe

Door and window = 1”x1” made through square pipe

On roof = 11/4”x11/4” and 11/2”x11/2” square pipe

Roof and Body structure (make Tata) Green/Red colour through galvanized poly laminated sheet, plain iron sheet inside window

Fixation of hings, staples, handles etc and grouting of Hut along with painting.

Rs.83,990/-( including all the taxes)

The Board may consider the lowest rates accordingly.

The relevant file along with the comparative statement is placed on the table.

RESOLUTION

17. Considered and approved the L1 and necessary work order be given.

18. CONSTRUCTION OF DAM/WEIR NEAR DEVIDHUNGA PUMP HOUSE

Reference Letter No.57/Sikhara/B-2 Dated 18/10/2014 received from Irrigation Department.

To consider the matter regarding the construction of Dam/Weir near Devidhunga Pump House

OFFICE REPORT

It is submitted that the Board Representative Shri Mohan Negi Vice President Cantonment Board Ranikhet vide his letter dated 26-02-2014 requested the Irrigation Department Ranikhet for preparing an estimate and DPR for construction of check Dam near Devidhunga so that the stream water can be used in proper way so that the Board can also provide plenty amount of drinking water for the general civil population residing in Ranikhet Cantt Area. In this connection the Irrigation Department has submitted the DPR Dated 28/08/2014 to the Superintendent Engineer, Irrigation Department circle Almora and only copy without DPR has been endorsed to this office, However the DPR was received by this office on 03/11/2014 requesting for the allotment of Fund for Devidhunga check Dam/Weir through this office. Though the proposed land for Devidhunga Check Dam/Weir is outside Cantonment limits where pumping station is situated and it comes under the Jurisdiction of the State Govt.

The Board may send the proposal to the State Govt. for the allotment of fund for the construction of Dam/Weir so that the civil population can be benefited by providing them plenty amount of drinking water.

The relevant file is enclosed here with.

RESOLUTION

18. Consider and approved as per agenda. Further board decided that a self contained proposal alongwith estimates for the said dam/weir be sent to the State Govt. for allotment of sufficient fund or execute the said work, as the said land comes under the jurisdiction of State Govt. Further Board resolved that water supply from this dam/weir will be done by the Cantonment Board’s Devidhunga Pumping Station.

19. PROCESUTION AND COMPOUNDING OFFENCE UNDER THE PROVISION OF CANTTS ACT AND BYE-LAWS MADE THEREUNDER

Reference Cantonment board resolution No. 10, dated Feb 19th, 1991.

OFFICE REPORT

It is stated that in the above quoted resolution, the Cantonment Act, 1924 may please be read as Cantonments Act, 2006 instead of Cantonment Act, 1924.

Hence the matter is being put up before the Board for approval.

RESOLUTION

19. Consider and approved as per agenda.

20. REPAIR OF 125 MM DIA RISING MAIN FROM DEVI DHUNGA PUMP HOUSE TO OLD CANTT STOCK YARD.

To consider the matter regarding making DPR from the competent authority.

OFFICE REPORT

It is stated that the Devi Dhunga water supply rising main has been scattered & Rusted from many years. Repair/welling has been done time to time & provide sufficient drinking water to the public residing in Ranikhet Cantonment. As estimated has been made for laying new pipe line in place of old rusted pipe line worth Rs. 83,05,000/-, & sent to CWE (Hill), Pithoragarh vide this office letter No. 116/Vetting Estimate/14, dated July 31st, 2014, but no response received till date from CWE office. As the work is replacement of old rusted pipe line. The budget provision has already been made under D-2 head for the year 2015-16 (Original).

Keeping in view of above circumstances and unnecessary delay, this office has approached to Uttarakhand Peyjal Nigam, Ranikhet for making D.P.R. vide this office letter No. 246/Pipe Line, dated January 06th, 2015 after obtaining sanction from P.C.B., Ranikhet, dated Dec 27th, 2014.

Hence the matter is being put up before the Board for noting, consideration and taking appropriate decision.

Relevant file alongwith report of Draughtsman, dated December 12th, 2014 is placed on the table.

RESOLUTION

20. Considered, noted and approved. Further board resolved that necessary payment regarding making of DPR be released after getting the DPR and work be executed as per budget provision in the next Financial Year.

21. FIXATION OF RATE FOR BUSH CUTTER

To consider the matter regarding the fixation of rates of Bush cutter.

OFFICE REPORT

Consider the report of Sanitary Supdt. & Sanitary Inspector, dated 18-01-2015 that this office has purchased bush cutter machine and now board can provide the facility of bush cutter @ Rs. 300/- per hour with operating person to any private consumer/party/other government departments for revenue generation and cleaningness.

The relevant file alongwith report of Sanitary Supdt. & Sanitary Inspector is placed on the table.

RESOLUTION

21. Consider and approved as per agenda.

22. REVISION OF GUEST HOUSE RATES

Reference Cantonment Board resolution No. 5(26), dated Aug 31st, 2009.

To consider the matter regarding revision of rates of Guest house.

OFFICE REPORT

Consider the report of Officiating Revenue Supdt., dated 02-02-2015 regarding revision of rates of Guest House.

It is stated that the Cantonment Board has revised the rates of Cantonment Board Guest house’s rates as follows vide above quoted resolution, which was revised in the year 2009.

Sl. No.

Description of Visitors

Suits Numbers

01

02

03

04

05

06

07

Revised vide CBR No. 5(26), dated 31-08-2009

Fixed vide CBR No. 12, dated 19-05-2012

1

Officers under Ministry of Defence (i.e. Army, Air Force, Navy, IDES, MES, Defence Accounts Services, DRDO, Ordnance Factories etc

300

300

200

200

200

200

200

2

Officers of Central Govt. other than Defence.

450

450

350

350

350

350

350

3

Officers under the State Govt.

600

600

450

450

450

450

450

4

Elected Member of the Cantonment Board

300

300

200

200

200

200

200

5

Employees of the Cantonment Board.

500

500

200

200

200

200

200

6

Other tourist and visitors

1200

1200

800

800

800

800

800

7

Annexe

For all categories Rs. 200

1. Service Charges Rs. 40/-

2. Electricity/Water Charges Rs. 40/-

3. Linen Charges Rs. 20/-

It is pertinent to mention here that during the performance audit, the team of CAG of India, Northern Command, J&K has raised observation No. 29, dated Nov 27th, 2014 stating that the expenditure during the year 2009-10 and 2011-12 was much higher than the income generated during those years. Reasons for incurring huge expenditure may please be intimated to audit.

In pursuance of above observation the revision of rates of guest house needs to be revised. The following revised rates are proposed for revision of Guest house’s rates:

Sl. No.

Description of Visitors

Suits Numbers

01

02

03

04

05

06

07

08

1

Officers under Ministry of Defence (i.e. Army, Air Force, Navy, IDES, MES, Defence Accounts Services, DRDO, Ordnance Factories etc

600

600

400

400

400

400

400

400

2

Officers of Central Govt. other than Defence.

900

900

700

700

700

700

700

700

3

Officers under the State Govt.

1200

1200

900

900

900

900

900

900

4

Elected Member of the Cantonment Board

600

600

400

400

400

400

400

400

5

Employees of the Cantonment Board.

1000

1000

400

400

400

400

400

400

6

Other tourist and visitors

2400

2400

1600

1600

1600

1600

1600

1600

7

Rates for Government employees, who are coming on temporary duty

As per their entitlement

8

Annexe

For all categories Rs. 400.00

1. Service Charges Rs. 80/-

2. Electricity/Water Charges Rs. 80/-

3. Linen Charges Rs. 40/-

It is pertinent to mention here that one addition ordinary room No. 8 has been renovated & included in Guest house. For this room rates are proposed as per ordinary room and shown in above table in Col No. 10.

Hence the matter is being put up before the Board for consideration and necessary direction.

Relevant file is placed on the table.

RESOLUTION

22. Considered and board decided that matter be discussed in the next Board meeting.

23. REVISION OF RATES OF TEHBAZARI

To consider the matter regarding revision of rates of Teh Bazari, which was revised since long bank, which needs to be revised for generation of more revenue.

OFFICE REPORT

Consider the report of Officiating Revenue Supdt, dated 02-02-2015 regarding revision of rates of Tehbazari.

It is stated that the rates of Teh Bazari was revised since long back, which needs to be revised for generation of more revenue.

Previous Teh Bazari rates

Small Fad छाटे फड़ - Rs. 10/- per day

Big Fad (बड़े फड़) - Rs. 15/- per day

Redi (रेड़ी) - Rs. 20/- per day

Temporary Structure, which are came under Teh Bazari - Rs. 15/- per day or 450/- per month

(अस्थाई संरचना, जो तहबजारी के अन्तर्गत आते हैं।)

Proposed Teh Bazari Rates

Small Fad छाटे फड़ - Rs. 30/- per day

Big Fad बड़े फड़) - Rs. 45/- per day

Redi (रेड़ी) - Rs. 60/- per day

Temporary Structure, which are came under Teh Bazari - Rs. 50/- per day or 1,500/- per month

(अस्थाई संरचना, जो तहबजारी के अन्तर्गत आते हैं।)

Hence the matter is being put up before the Board for necessary decision.

Relevant file is placed on the table.

RESOLUTION

23. Considered and board decided that matter be discussed in the next Board meeting.

24. REVISION OF PROCESSING FEE

Reference Cantonment Board resolution No. 18, dated March 18th, 2002.

To consider the matter regarding revision of processing fee, which was revised vide above quoted resolution and needs to be revised.

OFFICE REPORT

Consider the report of Draughtsman, dated 02-02-2015 regarding revision of processing fee.

It is stated that presently Board is taking Rs. 5/- per sq.ft. as processing fee in respect of conversion of site into free hold, renewal of lease and change of purpose. The said fees is too low. Hence it needs to be revised as follows:

Rs. 10/- per sq.ft as processing fee in respect of conversion of site into free hold, renewal of lease and change of purpose or other purposed, for which Board is liable to receive processing fee.

Hence the matter is being put up before the Board for revision of processing fee.

Relevant file is placed on the table.

RESOLUTION

24. Consider and approved as per agenda.

25. FIXATION OF PARKING FEE AT MULTIPURPSE HALL FOR VEHICLES

To consider the matter regarding fixation of parking fee at Multipurpose Hall.

OFFICE REPORT

Consider the report of Sanitary Inspector, dated 04-02-2015 regarding fixing of parking fee at Multipurpose Hall for vehicles.

It is stated that presently vacant place situated near Multipurpose hall is being used by public of Ranikhet for parking of their vehicles at free of cost. It is pertinent to mention here that Multipurpose hall is renovated and is being used for various purposes such as seminars, marriage parties, conferences, Annual day functions and other various purposes.

Presently no revenue is being collected from the parking place at Multipurpose hall. It is proposed that parking fee may be fixed for vehicle owners for that place as follows (owners of vehicles) :

Rs. 300/- (Lump sum 30 days x Rs. 10/- = Rs. 300/-) per month for each vehicle as Board is already taking parking fee @ Rs. 10/- per day from other parking places.

In this regard written consent has also been required to this office for allotment of place from vehicle owners.

In this connection, it is also proposed that the vehicles can also be removed from that place, when any function will be organized by the Board as well as other purposes.

Hence the matter is being put up before the Board for necessary decision.

Relevant file is placed on the table.

RESOLUTION

25. Consider and approved as per agenda.

26. SELECTION/APPOINTMENT OF CANTT BOARD LEGAL ADVISOR.

Ref:- C.B.R. No. 52, dated 30-04-2014.

OFFICE REPORT

It is submitted that as per board order this office has invited application regarding Appointment of Cantt Board Legal Advisor vide this office letter No. 121/L.A./2014, dated 04th Oct. 2014 from the President, Bar Association, Ranikhet. In response of our letter 13 nos. candidatures have been received and one observation have been raised by Shri Himanshu Bisht, advocate, Sachiv Adhiwakta Sangh, Ranikhet regarding selection/appointment of Cantt Board, Legal Advisor.

The all applications alongwith one observation letter are being placed before the Board for consideration and necessary order please.

RESOLUTION

26. Considered, further board decided that keeping in view of observations raised by Shri Himanshu Bisht, board has considered his observation and matter of fresh appointment of CBLA be dropped at present, as Shri Kalash Chandra is working as Cantt Board, Legal Advisor efficiently and dedicatedly as well as giving his valuable advice in each and every legal issue i.e. mutation, building plan, land issues and legal issues related to every sections.

27. RECOVERY OF RENT FROM THE EXPIRED CANTT CODE LEASES

Reference Station Headquarter letter No. 306/Gen/Q, 15th May, 2014.

OFFICE REPORT

It is submitted that number of Cantonment Code Lease have expired in 1980s, but in the absence of any policy to be framed by the Govt. of India/Ministry of Defence, these sites are still under occupation of the ex-lessee/their heirs/present occupier. Total number of such lease sites are approximately 280. The persons/institutions have been enjoying the sites without making any payment of rental to the Govt. and thereof it is a financial loss. This aspect was adversely commented by the PAC also.

In this context DGDE has framed a draft policy for such types of Cantt Code Leases, wherein it is proposed to charge rental from them, presently at the same rate at which they were paying in the last year of the term of lease before expiry. This will have to be done without prejudice and clearly indicating to the persons presently occupying the sites that the amount being recovered is purely for their occupation of the sites and the amount may get revised retrospectively once the Govt. decides about the term on which the sites may be given and therefore, if any appear is to be paid by them, they have to agree to do the same. It is also to make clear that this payment does not amount to giving of lease of the site. The rent will be charges for the past year at the end of every year of occupation.

Therefore the matter is being put up before the Board for clear guidelines in this regard to proceed further in the matter.

Relevant document is placed on the table.

RESOLUTION

27. Considered and board resolved to take legal opinion from CBLA to avoid further legal complications in this regard.

28. CREATION OF ONE POST OF CARPENTER BY NAME i.e. SHRI BAHADUR RAM

Ref : CBR No. 11, dated 18-09-2010.

To consider the matter regarding creation of one post of carpenter by name i.e. Shri Bahadur Ram.

OFFICE REPORT

Consider the report of Draughtsman, dated & Accountant, dated 18-01-2015 regarding creation of one post of carpenter by name i.e. Shri Bahadur Ram.

It is submitted that the matter regarding creation of one post of carpenter was placed before the board in its meeting held on 18-09-2010 vide C.B.R. quoted under reference, as the post of Carpenter was abolished vide DGDE letter No. 142/5/ADM/DE, dated 18th March, 2010 and PD DE, Central Command, Lucknow letter No. 54449/Posts abolition/Cantt, dated 23rd March, 2010. Accordingly board resolved that a proposal for creation of one post of carpenter be forwarded to PDDE, CC, Lucknow. But proposal could not be sent to the PDDE for creation of the said post. It is stated that this Board had a permanent carpenter as per establishment folder under F-4(a) in the pay scale of 4440-7440, grade pay – 1400 as per sixth pay commission.

It is pertinent to mention here that the grade pay has been revised vide Uttarakhand Government Order No. 877/xxvii(7)/p0J0/2011, dated 24 March, 2011 for group D employee, presently the minimum grade pay for group D employees is Rs. 1,800/-.

Therefore the matter is being put up again before the board afresh with a request that no post be surrendered against the post of carpenter, as the most of Group D posts are lying vacant due to superannuation/death of permanent employees. The post of carpenter is dire needed to this board, because by abolishing the post of carpenter, the day to day work is suffering badly being a large and scattered Cantt Area. The work of carpenter carrying out by one mazdoor temporarily and he is looking after the entire functions of maintenance/repair of Cantt fund buildings. Without any post of carpenter it is not possible to this board to work effectively and speedy progress of various types of maintenance work of Cantt property.

Hence the matter is being put up before the board for forwarding a proposal to the PDDE, CC, Lucknow regarding creation of one post of Carpenter by post by name, as Shri Bahadur Ram, Mazdoor is working as an officiating carpenter efficiently since after retirement of permanent carpenter i.e. 30th Nov. 2007. The various works carried out by Shri Bahadur Ram of this Cantonment Board are as under:-

1. Repair/renovation of staff quarters at various placed.

2. Repair of roof, doors and windows of staff quarters.

3. Repair/renovation of Cantonment Board Schools, which is situated at various places.

4. Repair and painting of door, ventilator of group latrines.

5. Repair and painting of furniture, doors windows and roof of Cantonment Board Office & Schools.

6. Repair and painting of furniture, doors, roof and windows of Cantonment Board library.

7. Repair and painting of furniture, doors, roof and windows of Toll barriers and buildings.

8. Repair and painting of furniture, doors, roof and windows of Forest Chowkis.

9. Repair and painting of furniture, doors, and ventilator of urinals.

The Board may consider the matter accordingly.

Relevant file is placed on the table.

RESOLUTION

28. Considered and further board decided that afresh proposal be sent to higher authority for creation of one post of carpenter which is abolished by the higher authority in the year 2010. As per agenda Shri Bahadur Ram, Mazdoor is working as an officiating carpenter efficiently since after retirement of permanent carpenter i.e. 30th Nov. 2007. Therefore request be made to the higher authority that the post be created by post by name i.e. Shri Bahadur Ram alongwith his study leave for the post of Carpenter.

29. APPOINTMENT OF TEMPORARY FIRE WATCHERS

To consider the matter regarding the appointment of Fire watchers on purely temporary basis for the year 2015.

OFFICE REPORT

Consider the report of Forest Ranger, dated 05-01-2015 regarding appointment of temporary fire watchers.

It is stated that 40 temporary fire watchers are needed to be appointed for seasonal basis in the year 2015 for the prevention of forest fire and plantation during the summer season i.e. 15th March 2015 to 15th June, 2015 and necessary budget provision has already been made for the Financial Year 2015-16.

This should be brought to the notice of the Board that summer season in Ranikhet is fire prone for forest due to abundance of Pine Trees which shed their needles (Dry leaves) in this season. The needles catches fire easily due to their high oil content.

The Board therefore needs to ask for the sanction of Dte. DE. Central Command for seasonal appointment of these fire watchers who will be paid, as prescribed by Govt. of Uttarakhand under Minimum Wages Act.

The Board may consider the matter accordingly.

The report of Forest Ranger, Cantonment Board Ranikhet dated 05/01/2015 is enclosed along with the relevant file.

RESOLUTION

29. Considered and approved. Furhter the Board has decided that the matter be forwarded to the Principal Director,DE,Hqrs,CC,Lucknow for sanction.

30. PERMISSION FOR THE REPAIR OF BUILDINGS STANDING ON SY. NO. 108/1

To consider the application dated 18/07/2014 for the repair of Building as Globe Theater Sy No. 108/1 Ranikhet Cantt

OFFICE REPORT

To consider the application dated 12-09-2013 received from Smt.Poonam Reikhi B-167, Greater Kailash-1 New Delhi, for the permission of Repairing of Buildings as Globe Theater Sy.No 108/1, situated outside civil area, under the management of DEO Bareilly.

According to this a letter was sent through this office to St.HQ for their views. As per the Cantt Laws Mittal’s Vol II (Chapter Role of Station Commander in land matter section IV (5) a copy was enclosed to Smt.Poonam Reikhi, in reply ST.HQ intimated that the acquisition proposal in respect of Sy.No.108/1 known as Globe theater has been ordered vide letter HQ convening order No.308/A/G dated 30/05/2014.

In this Connection Smt. Reikhi replied that as per land policy & Cantt Act on the erection/Re-erection:-

1) Land policy and cantonment Act on the Erection/Re-erection and repair of Building that Cantt board Ranikhet, has referred the Building application to Station HQ Ranikhet with the intention to furnish his views on the subject matter is wrong interpretation of the Cantonment Law. As you have quoted section IV (5) of Cantonment Laws Mittal’s Vol-II, which pertains to old grant properties which come under GGO 179 of 1836. The section quoted in your letter dated 17/06/2014 does’nt apply to the subject property in question.

2) In this connection, a photocopy of section 8(2) along with Annexure ‘A’ of Cantonment law of Mittal’s Vol.II (Chapter Roll of Station Commander in Land Matters) is enclosed here with.

Annex: - A

Pre-1924 Tenure

Post-1924 Tenure

Old Grants, Cantonment Code Leases

Schedule VI Sch. VIII leases

Resumable

Non-resumable

Military interests to be examined while according “No objection for the additional construction or transfer by sale

No Military interests involved in transfer or sale

Permission of Competent authority required for the Transfer or Sale

No Permission is required for the Transfer or Sale.

Right to put up additional constructions beyond the plinth is not available unless prescribed conditions are fulfilled and sanction of Competent authority is obtained.

Additional constructions are permissible so long as the terms of the lease are not violated and subject only to fulfillment of municipal bye-laws.

According to this office letter No.165/Vidik Salah/SyNo108/1 dated 01/11/2014 a letter was forwarded to CBLA for legal advice in this matter. The CBLA vide their letter dated 14-01-2015 stated that:-

महत्वपूर्ण तथ्य यह है कि स्टेशन हेड क्वार्टर मुख्यालय रानीखेत द्वारा अपने पत्रांक 308/2/।ध्फ दिनांक 27 जून 2014 द्वारा बताया गया कि उक्त सर्वे सं0 में ।बुनपेपजपवद चतवचवेंस पद तमेचमबज व िैनतअमल छवण्108ध्1 ादवूद ंे श्ळसवइम ज्ीमंजमतश् त्ंदपाीमज बंदजजण् भ्ंे इममद वतकमतमक अपकम जीपे भ्मंक फनंतजमत बवदअमदपदह वतकमत छवण्308ध्2ध्।ध्फ दिनांक 30 मई 2014 पत्रावली से स्पष्ट है कि उक्त आदेश ठवंतक व् िव्ििपबमते द्वारा लिया गया है, जो पत्रावली में कागज संख्या 69 है। किन्तु छावनी कार्यालय को प्राप्त पत्र दिनांक 26/07/2014 में श्रीमती पूनम रेखी द्वारा स्ंदक च्वसपबल का सन्दर्भ देते हुए कहा गया है कि ैबीमकनसम टप् ंदक ैबीमकनसम टप्प् की स्मंेम.त्मेनउंइसम है।

महोदय, ठवंतक व् िव्ििपबमते द्वारा लिये गये निर्णय के विरुद्ध आपत्ति/अपील छावनी परिषद या मुख्य अधिशासी अधिकारी के समक्ष सन्धार्य नहीं है।

अतः उपरोक्त विषय में विधिक राय है कि छावनी संकल्प के माध्यम से श्रीमती पूनम रेखी द्वारा सर्वे सं0 108/1 में स्थित ग्लोब थियेटर की मरम्मत के सम्बन्ध में प्रस्तुत प्रपत्र मय स्टेशन हेड क्वार्टर, मुख्यालय रानीखेत से प्राप्त ब्वदअमदपदह व्तकमत रू ठवंतक व् िव्ििपबमते को रक्षा सम्पदा अधिकारी बरेली मण्डल को ही उक्त विषय में अग्रिम कार्यवाही हेतु प्रेषित किया जा सकती है।

But DEO vide their letter No.DEO/Bly/Rkt/73/161 dated 31/July/2013 informed to this office that “The Building Plan has not been considered by the Cantt Board as the Board Resolution was not found enclosed along with your letter”.

Thus the matter is being put up before the board for taking appropriate decision/consideration regarding the building plan submitted by Smt. Poonam Rekhi for Globe Theater.

The Board may consider the matter accordingly

RESOLUTION

30. Considered and board resolved to take action as per advice of CBLA. Further decided to issue a letter to LMA for their willingness, as the situation of Globe Theatre is very close to army setup. Further board resolved that being a municipal body, board has not any problem to sanction the building plan which is as per Act/norms/rules/regulations framed by competent authority and as per Cantonment Board’s building bye-laws.

31. INSTALLATION OF TIN SHED FOR NEWLY PURCHASED 25 KV SILENT GEN SET

To consider the matter regarding installation of tin shed for newly purchased 25 KV silent gen set in Cantonment Board Office premises for security and protection from rainfall under D(2)(a) building head.

OFFICE REPORT

Consider the joint report of Store Keeper & Draughtsman dated 02-01-2015 and estimate of Engineering section amounting to Rs. 69,500/- approx for installation of tin shed for newly purchased 25 KV silent gen set in Cantonment Board Office premises for security and protection from rainfall. In this regard LPC has made their survey and found the L1 rates from M/s Satish Kumar Singh @ Rs. 40,000/-.

Hence the matter is being put up before the board for grant permission to execute the work.

Relevant file alongiwth report of Store Keeper & Draughtsman dated 02-01-2015 is placed on the table.

RESOLUTION

31. Considered and approved the L1 rates as per agenda and necessary payment be made after satisfactory report of concerned section.

32. REPAIR OF OLD GEN SET AND WELDING MACHINE

To consider the report of Store Keeper, dated 12th Jan, 2015 Regarding repair of old gen set and welding machine.

OFFICE REPORT

It is stated that Store keeper has reported, dated 12th Jan, 2015 For repair of old gen set 05 KV and welding machine cum generator. In this regard L.P.C. has been made survey and found M/s Virender Electronics, Almora the L1 has agreed to exeute the repair work @ Rs. 41,000/- approx.

Hance the matter is being put up before the Board to grant permission to exeute the rapair work of both machines.

Relevant file is placed on the table.

RESOLUTION

32. Considered and approved as per agenda and necessary payment be made after satisfactory report of concerned section.

33. REGARDING THE FIXATION OF RATES FOR ELECTRIC FITTING WORK AT MULTI PURPOSE HALL RANIKHET

To consider the matter regarding fixation of rates for Electric fitting at Multi Purpose hall Ranikhet.

OFFICE REPORT

It is submitted that a work order was provided to M/S Mahajan Electrical Works vide office letter No.114/WO/ADM/14-15 dated 10/10/2014 for light fitting in Multi Purpose hall, accordingly work was fully furnished by the M/S but the rates of Electrical works were not clearly mentioned in the MES SSR 2010 so after the completion of the work a letter was forwarded to MES Ranikhet vide letter No.116/fo|qr fQfVax nj@14 dated 25/11/2015 for their technical advice and seeking star rates which were not available in MES SSR 2010 for the said work. In reply this office received a letter from MES letter No.2016/62/E2 dated 21/01/2015 along with the estimate rates, according to the estimated furnished through them point no.09,10 and 14 indicated their own market rates which are not available in MES SSR 2010.

Hence the matter is being put up before the Board for appropriate decision/order.

The relevant file is placed on the table.

RESOLUTION

33. Considered and board resolved that the payment be made as per rates provided by the MES.

34. PURCHASE OF LOW COST OVERHEAD SCANNER FOR DAILY DAK MANAGEMENT

To consider the matter regarding purchase of overhead scanner for Cantonment Inter College, Sadar Bazar, Ranikhet.

OFFICE REPORT

Consider the joint report of Computer Programmer and Record Keeper, dated 06-02-2015 regarding purchase of low cost overhead scanner for daily dak management.

It is stated that Record keeper and Computer Porgrammer has demanded a low cost overhead scanner for scanning of daily dak and other least important documents Vouchers, bills etc. of other sections. Scanned daily dak will be shared with all sections through LAN for better as well as quick dak disposal.

Hence the matter is being put up before the Board for grant permission to purchase low cost overhead scanner.

RESOLUTION

34. Considered and approved.

35. EXTENSION OF WORKING PERIOD OF TEMPORARY JUNIOR ENGINEER.

To consider the matter regarding extension of working period of Shri Ashutosh Upadhyaya s/o Shri Dinesh Chandra Upadhyaya, Junior Engineer temporarily on contract basis for a period of 89 days w.e.f. May 01st, 2014.

OFFICE REPORT

Shri Ashutosh Upadhyaya s/o Shri Dinesh Chandra Upadhyaya was engaged by the Board vide its resolution No. 20, dated Dec 12th, 2013 for a period 89 days w.e.f. January 1st, 2014 as a Junior Engineer on contract basis temporarily on payment of Rs. 12,000/- per month. The period of 89 days was completed on 15-02-2015.

As per report of Draughtsman, dated 06-02-2015, the working period of Shri Ashutosh Upadhyaya s/o Shri Dinesh Chandra Upadhyaya, Junior Engineer temporarily on contract basis may be extended on payment of Rs. 12,000/- per month to run the mandatory duties of JE as well as the routine work of Engineering branch.

The matter is being put up before the Board for taking appropriate decision in the light of above circumstances.

Relevant file alongwith report of Draughtsman, dated 06-02-2015 is placed on the table.

RESOLUTION

35. Considered and approved. Further board resolved that the Junior Engineer be appointed on contractual basis (temporarily) afresh after giving necessary break in service for a period of 89 days on previous honorarium.

36. EXTENSION OF AGREEMENT OF CHARTERED ACCOUNTANT.

To consider the matter regarding extension of Agreement of Shri Kapil Kumar Agarwal B155 Gigar Colony Moradabad Chartered Accountant t on Agreement basis for a period of Six months w.e.f. 20 December 2014.

OFFICE REPORT

Shri Kapil Kumar Agarwal B 155 Gigar Colony Moradabad Catered Accountant on Agreement basis for a period of Six months w.e.f. 23rd June 2014. was engaged by the Board vide its resolution No. 06, dated 30th May 2014 for a period Six months as a Chartered Accountant on Agreement basis for a period of Six months on payment of Rs. 21,000/- per month. The period of six months days was completed on 19th Dec, 2014.

As per approval of PCB Cantonment Borad Ranikhet dated 27th January 2015 the Agreement period of Shri Kapil Kumar Agarwal B 155 Gigar Colony Moradabad Chartered Accountant on Agreemnet basis may be extended w.e.f 20th Dec 2014 for six months on payment of Rs. 21,000/- per month to run the Accrual Based Accounting System (ABAS)

The matter is being put up before the Board for taking appropriate decision in the light of above circumstances.

Relevant file alongwith report of Accountant, dated 19-12-2014 is placed on the table.

RESOLUTION

36. Considered and approved as per agenda and afresh agreement be executed with the chartered accountant in this regard.

37. REFUND OF SECURITY DEPOSIT OF CONTESTING CANDIDATES OF CANTONMENT BOARD ELECTIN,2015.

To consider the matter regarding refund the security deposit to contesting candidates of Cantonment Board Election, 2015.

OFFICE REPORT

It is stated that the Central Govt. vide SRO No. 9(E) dated 03-11-2014 notified the date of Election in several Cantonment Board on 11-01-2015. In this regard total 43 candidates has filled nomination for different ward of Ranikhet Cantt and deposited a sum of ` 3,000/- for general candidates and ` 1,500/- for reserve candidates.

Under rule 33of Cantonment Electoral Rules, 2007 (1) the deposit made by a candidate under sub rule (4) of rule 23 shall be forfeited to the Board and credited to the Cantt fund if at an election a poll has been taken, the candidate is not elected and the number of valid votes polled by him/her does not exceed one sixth of the total number of valid votes polled by all the candidates in the ward.

(2) The deposit made by a candidate-

(a) Whose nomination is rejected or declared invalid, or

(b) Who withdraw his candidature in the manner provided in sub rule (1) of rule 27 and before the time stipulated therein; or

(c) Who dies before the commencement of the poll’ or

(d) Who is elected.

Shall be returned to the candidate (or in the event of his death, to his legal representative) as soon as may be after the publication of result of the election under rule 51.

The Board may consider the matter accordingly.

Relevant file is alongwith report of officiating Revenue Supdt is placed on the table.

RESOLUTION

37. Considered and approved as per agenda, further board decided that the security amount be refunded to the eligible candidate as per Cantonment Electoral Roll, 2007.

38. EXTENSION OF PERIOD FOR OUTSOURCING THE SERVICE OF CANTONMENT BOARD GUEST HOUSE (HIMSHILA)

To consider the matter regarding extension of period for outsourcing the services of Cantonment Board Guest House.

OFFICE REPORT

The Cantonment Board vide its resolution No. 27, dated 12-12-2013 approved the lowest rate quoted by Shri Harish Chandra Bhagat of ` 5,000/- per month for outsourcing the services of Guest House for three years, with renewal clause of every year if his work will be found satisfactory. The period of the same has expired on 15th December, 2014. In the month of December, 2014 the Election process was in progress and the matter could not be considered in that time. At present the period from 16-12-2014 to 15-12-2015 need to be extended for one year, as his work is found satisfactory.

The Board may consider the matter accordingly.

Relevant file is alongwith report of incharge of Guest House dated 09th December, 2014 is placed on the table.

RESOLUTION

38. Considered and approved as per agenda.

39. REGARDING THE UTILIZATION OF FUND RECEIVED FROM STATE GOVERNMENT

To consider the matter regarding the utilization of fund received from state Government for various purposes.

Reference:- Distt. Magistrate office letter No.6568/F.K/Shri Nanda Rajjat mela/2014 dated 22/08/2014 and letter 42/F.K/ Shri Nanda Rajjat mela/2014 dated 13/08/2014

OFFICE REPORT

It is submitted that this office has received the under mentioned fund from State Government under Nanda Rajjat Yatra vide their office letter No.,Q0के/श्री नन्दा राजजात मेला/2014 दिनांक 13/08/2014 ंदक एफ0के/श्री नन्दा राजजात मेला/2014 दिनांक 22/08/2014. ढध्चझ

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1

नन्दा देवी मार्ग के सुधारीकरण के सम्बन्ध में

3.00 लाख

350384 दि0 13/08/2014

2

छावनी क्षेत्रान्तर्गत सदर बाजार रानीखेत में पथप्रकाश लाईटों को एल0ई0डी0 में परिवर्तित करने हेतु

2.00 लाख

350401 दि0 21/08/2014

3

छावनी क्षेत्रान्तर्गत रोडवेज बस स्टेशन रानीखेत के समीप अवस्थित शौचालय/मूत्रालय सुदृ-सजयीकरण/मरम्म

6.50 लाख

350402 दि0 21/08/2014

The fund granted for above mentioned work has been fully utilized by Cantonment Board Ranikhet for the completion of related work.

The Board may consider the matter accordingly.

The relevant file enclosed here with.

RESOLUTION

39. Considered and Board resolved to execute the serial No. 1 & 3 through Cantonment Board’s contractor which has been quoted their lowest rates for the financial year 2014-15 and board noted that tendering process for serial No. 2 has been done & necessary work order has been given to L1 contractor.

40. PAYMENT AGAINST INSTALLATION OF ELECTRIC POLES AND LAYING OF PIPE LINE

Ref:- C.B.R. No. 21, dated May 30th, 2014.

OFFICE REPORT

As per work order No. 116/WO/ADM, dated 9-02-2010, the contractor Shri Vikram Singh had ordered to execute the work namely “electric poles supply and grouting all wards amounting to Rs. 20,000/- and another work order had also given vide this office letter No.116/WO/ADM, dated 26-10-2009, wherein it was ordered to execute the work namely “other supply work (ward No. 1,3,4,5,6 & 7)”. The estimated cost of same work was Rs. 7,00,000/-.

Above mentioned both works had been executed by contractor but some measurement could not take into account due to over sight/routine work load on engineering section. The work in question so executed has been certified by the JE and Draughtsman of this Office.

The board may consider the matter as requested by the contractor to release the restricted amount of Rs. 1,03,664/- (both of the work) which is calculated by the J.E.

The matter was placed before board in its meeting held on dated 17-10-2011 and board resolved vide C.B.R. No.39, dated 17-10-2011 an advice in this regard of Local Audit Officer, Ranikhet be obtained “whether measurment book can be filled at present to make necessary payment” in response of above C.B.R. the local audit office had opined that “ bl ekeys esa bl dk;kZy; dh lykg “kwU; ekuh tk;sa pwafd Nkouh ifj’kn ds dk;Z vkids fu;a=.kk/khu lEiUu gksrs gSaA vr% ,sls ekeyks esa vki vius Lrj ij fu.kZ; ysA **

The matter was again placed before the Board in its meeting held on 30th May 2014 and board resolved vide its resolution No. 21, dated May 30 th, 2014 that necessary payment could be done after taking advice from PDDE, Central Command Lucknow as MB is not filed at that time and the then temporary JE has also left the job. Accordingly this office sent letter to PDDE, Central Command Lucknow vide this office letter No.116/ADM/Payment/14, dated June 20th, 2014 & letter No. 116/ADM/Payment/14, dated September 11th, 2014, but till date no advice has been received from PDDE, Central Command Lucknow. Hence the Board may take suitable decision for necessary payment.

Relevant file alongwith report of Draughtsman, dated January 31st, 2015 is placed on the table.

The Board may be consider the matter

RESOLUTION

40. Considered and board decided that an advice from CBLA be obtained in this regard for further course of action.

41. LIST OF HOLIDAYS

To consider the list of Gazetted holidays/National Holidays to be availed during the year 2015 by the office and essential staff.

The Board may consider the matter accordingly.

Relevant papers alongwith list of holidays for office and essential staff are placed on the table.

RESOLUTION

41. Considered, noted and approved.

42. EXPENDITURE ON THE PURCHASE OF VARIOUS ITEMS FROM THE MONTH OF OCTOBER 2014 TO JANUARY 2015

To consider the matter regarding petty expenditure incurred on account of purchase of various items as per demand of various sections of this office received during the month Oct 2014 to Jan. 2015 for the celebration of DEFENCE ESTATES DAY on 16th Dec. 2014.

OFFICE ORDER

It is submitted that this office has purchased several items as per the demand from various sections of the Office and Schools, respectively through Local Purchase Committee (L.P.C.) .The list of purchased items along with their Expenditure is mentioned below:-

S.No

PARTICULARS

QUANTITY

RATE

TOTAL COST

1

DVD Writer External

01

Rs.2047.50/-

Rs.2047.50/-

2

VGA Cable 10 mtrs

01

Rs.1890/-

Rs.1890/-

3

VGA Cable 15 mtrs

01

Rs.2940/-

Rs.2940/-

4

VGA Splitter

02

Rs.892.50/-

Rs.892.50/-

5

HDMT Cable 10 VGA

01

Rs.997.50/-

Rs.997.50/-

6

HDMT Extension

01

Rs.472.50/-

Rs.472.50/-

5

Printer HP 1106 laser Jet

01

Rs.7350/-

Rs.7350/-

6

Alluminium Stair with stool15ft

01

Rs.14175/-

Rs.14175/-

7

AWM-520VL ahuja Wireless Microphone

02

Rs.3300/-

Rs.6600/-

8

Bubbles Gun

02

Rs.250/-

Rs.500/-

Total

––––

Rs. 37865/-

S.No

PARTICULARS

QUANTITY

RATE

TOTAL COST

1

Mouse Pad hard Rax

05

Rs.50/-

Rs.250/-

2

Mouse pad Normal

05

Rs.30/-

Rs.150/-

3

Printer 1106 HP laser Jet

01

Rs.7350/-

Rs.7350/-

4

Keyboard Wireless & Mouse

01

Rs.1470/-

Rs.1470/-

5

Welding Machine 200Amp Weecare

01

Rs.13053/-

Rs.13053/-

6

GI Brass Nipple 80mm

12(64”)

Rs.36.75/-

Rs.2352/-

5

GI Brass Nipple 65mm

12(64”)

Rs.31.50/-

Rs.2016/-

6

Flanje 80mm

14

Rs.194.25/-

Rs.2719.50/-

7

Flanje 65mm

24

Rs.176.40/-

Rs.4233.60/-

8

Rechet Die set 65mm & 80mm

01set

Rs.7507.50/-

Rs.7507.50/-

Total

––––

Rs. 41101.60/-

GRANT TOTAL

Rs.41102/-

S.NO

PARTICULARS

QUANTITY

RATE

AMOUNT

1

Clock 18” Brass

01

Rs.2500/-

Rs.2500/-

2

Clock 16” Brass

01

Rs.1350/-

Rs.1350/-

3

Clock 12” Brass

01

Rs.950/-

Rs.950/-

4

Clock Weil Medium

05

Rs.650/-

Rs.3250/-

5

Clock Weil Small

03

Rs.450/-

Rs.1350/-

6

Clock Weil Big

01

Rs.750/-

Rs.750/-

7

Pen + Clock Double

22

Rs.140/-

Rs.3050/-

8

Pen Box

10

Rs.80/-

Rs.800/-

TOTAL

Rs.14000/-

DISCOUNT 15%

Rs.2100/-

Rs.11900/-

S.NO

PARTICULARS

QUANTITY

RATE

AMOUNT

1

Clock Dear Shaped

01

Rs.600/-

Rs.600/-

2

Table Lamp

02

Rs.550/-

Rs.1100/-

3

Lamp Big

02

Rs.1850/-

Rs.37500/-

4

Money Bank

30

Rs.150/-

Rs.4500/-

5

Pen Stand

23

Rs.120/-

Rs.2760/-

TOTAL

Rs.12660/-

DISCOUNT 15%

Rs.1899/-

TOTAL

Rs.10761

6

Natraj Statue Big

01

Rs.1695/-

Rs.1695/-

7

Natraj Small

01

Rs.295/-

Rs.295/-

8

Photo Frame

01

Rs.275/-

Rs.275/-

TOTAL

Rs.2265/-

DISCOUNT 15%

Rs.340/-

TOTAL

Rs.1925/-

9

Lunch Box

90

Rs.45/-

Rs.4050/-

10

Medals along with Ribbons

105

Rs.20/-

Rs.2100/-

11

Statues

02

Rs.182/-

Rs.364/-

12

Salofen Sheet Gift rap

100

Rs.05/-

Rs.500/-

13

Celo tape

02

Rs.10/-

Rs.20/-

14

Envelop

50

Rs.01/-

Rs.50/-

15

Envelop

100

Rs.0.80/-

Rs.80/-

16

Gift Rap

50

Rs.03/-

Rs.150/-

TOTAL

Rs.7314/-

S.No 1 to 5(10761/-)+S.No 6 to 8(1925/-)+S.No 9 to 16(7314/-) Total =Rs.20 ,000/-

SL.No

DESCRIPTION

QUANTITY

RATE

AMOUNT

1

Highnecks

10

Rs.100

Rs.1000/-

3

T-Shirt

12

Rs.180/-each

Rs.2160/-

4

Rajasthani Dupatta

05

Rs.110/-each

Rs.550/-

5

Rajasthani Pagdi

04 mtrs

Rs.45/-per mtr

Rs.180/-

6

Rajasthani Dress

06

Rs.600/-each

Rs.3600/-

7

Dhoti

02

Rs.90/-each

Rs.180/-

8

Kurta Paijama Set

17 set

Rs.250/-per set

Rs.4250/-

9

Kurta

02

Rs.160/-each

Rs.320/-

10

Angocha

04

Rs.35/-each

Rs.140/-

11

Topi

02

Rs.15/-each

Rs.30/-

12

Sapai

02

Rs.90/-each

Rs.180/-

13

Kurti

07

Rs.400/-each

Rs.2800/-

14

Patiyala Suit

07

Rs.450/-each

Rs.3150/-

15

Net dupatta

07

Rs.100/-each

Rs.700/-

16

Vasket

15

Rs.180/-each

Rs.2700/-

17

Kawalli cap

07

Rs.50/-each

Rs.350/-

18

Mahroon Dupatte

07

Rs.50/-each

Rs.350/-

19

Tri colour Handkerchief

16

Rs.20/-each

Rs.320/-

20

Lungi Saneel

08

Rs.100/-each

Rs.800/-

21

Balloon Pant

04

Rs.250/-each

Rs.1000/-

22

Pagdi Punjabi

08

Rs.70/-each

Rs.560/-

23

Lahange

10

Rs.675/-each

Rs.6750/-

24

Cholli

10

Rs.250/-each

Rs.2500/-

25

Pichode

06

Rs.250/-each

Rs.1500/-

26

Black Dupatte

04

Rs.390/-each

Rs.1560/-

27

Track Suite

10

Rs.500/-each

Rs.5000/-

28

Army dress

10

Rs.600/-each

Rs.6000/-

29

Joker dress

02

Rs.500/-each

Rs.1000/-

Total

49,630/-

SL.

No.

DESCRIPTION

QUANTITY

RATE

AMOUNT

1

Frock various colours

40

Rs.600/-each

Rs.24000/-

2

Laggings

32

Rs.115/-each

Rs.3680

3

Socks

53 pairs

Rs.20/-per pair

Rs.1060/-

4

Hairbands

32

Rs.20/-each

Rs.640/-

5

Tie

34

Rs.20/-each

Rs.680/-

6

Round Cap

26

Rs.90/-each

Rs.2340/-

7

Ribbon

06pkt

Rs.40/-per pkt

Rs.240/-

8

Black Trousers

26

Rs.200/-each

Rs.5200/-

9

Shirt various colours

34

Rs.200/-each

Rs.6800/-

10

Suits

14

Rs.350/-each

Rs.4900/-

Total

Rs.49,540/-

SL.No

DESCRIPTION

QUANTITY

RATE

AMOUNT

1

Samosas

1000

Rs.05/-each

Rs.5000/-

2

Sweets

1000

Rs.08/-each

Rs.8000/-

3

Pakories

30 Kg

Rs.100/-per kg

Rs.3000/-

4

Bonda

1000

Rs.05/-each

Rs.5000/-

5

Coffee

800

Rs.10/-each

Rs.8000/-

6

Tea

1000

Rs.05/-each

Rs.5000/-

7

Bisleri 20 ltrs

04

Rs.360/-each

Rs.1440/-

8

Green Tea

100

Rs.08/-each

Rs.800/-

9

Jalabi

35kg

Rs.100/-per kg

Rs.3500/-

Rs.39,740/-

Sl. No.

DESCRIPTION

QUANTITY

RATE

AMOUNT

1

Plastic chairs

800

Rs.10/-each

Rs.8000/-

2

Covered Chair

200

Rs.25/-each

Rs.5000/-

3

Tables with cover

40

Rs.50/-each

Rs.2000/-

4

Generator(On rent)

01

Rs.1000/-

Rs.1000/-

5

Sound System

01

Rs.5000/-

Rs.5000/-

6

Lightening

----

Rs.5000/-

Rs.5000/-

7

Matting 5’x30’

30

Rs.100/-each

Rs.3000/-

8

Mattresses fourm

60

Rs.15/-each

Rs.900/-

9

Welcome gate with flower decoration

01

Rs.5000/-

Rs.5000/-

10

Flower Decoration in Hall

01

Rs.5000/-

Rs.5000/-

11

Deep stand

01

Rs.200/-

Rs.200/-

12

Barricades

01

Rs.2000/-

Rs.2000/-

13

Pipe Pandal 15x15

03

Rs.800/-

Rs.2400/-

Rs.44500/-

Saarthak Institute for Disabled Children Matting charges with pasting Rs.10720/-

Guest House Reception=Rs.512/

Beautician center Sadar School=Rs.10920/-

Library Matting =Rs.10696/-

Multi Purchase

Nursery Poly Bags for Plantation =Rs.28957.50/-

Various Boards in Ranikhet area painting with writing =Rs.17920/-

Repairing of Photo State Machine Parts (Drum Developer & DC Blade) =Rs.11900/-

Wi-Fi Modem for Bungalow =Rs.1900/-

Refrigerator for Guest House Kelvinator:-Rs.17000/-

LED TV 32” Samsung for Saathak Institute=Rs.32000/-

PARTICULARS

SIZE

QUANTITY

RATE

TOTAL COST

Vinyl Painting with glossy lamination of various sizes

4’x4’

03

Rs.80/-per sqft

Rs.3840/-

5’x4’

03

Rs.80/-per sqft

s.4800/-


5’x5’

01

Rs.80/-per sqft

Rs.2000/-


Total

Rs.10,640/-


PARTICULARS

SIZE

QUANTITY

RATE

TOTAL COST

Vinyl Painting with glossy lamination of various sizes

4’x3’

10

Rs.80/-per sqft

Rs.9600/-

Total

Rs.9600/-

SL.No

DESCRIPTION

QUANTITY

RATE

TOTAL AMOUNT

1

Heater Summercool

12

Rs.431.72/-

Rs.5180.64/-

2

Immersion Water Heater

01

Rs.837/-

Rs.837/-

3

Revolving Chair

01

Rs.3259.91/-

Rs.3259.91/-

45

Plastic Model Stool

04

Rs.229.07/-

Rs.916.28/-

TOTAL

10193.83/-

+13.5%VAT

1376.17/-

TOTAL AMOUNT

11570/-

For the Installation and Earthling of 25KVA Silent Generator Set =Rs.48000/-

For making Tin Shed and Channel Gate for prevention of Generator = Rs.40, 000/-

Noted Circular Agenda No.01 Dated 12/12/2014

The bills of all the expenditure is enclosed along.

The matter is being placed before the Board for notice.

RESOLUTION

42. Considered, noted and approved.

43 INQUIRY AGAINST SHRI GOPAL RAM ARYA AND SHRI GHANSHYAM TIWARI.

Reference this office letter No. 139@tk¡p dfeVh@2014] dated 02nd July, 2014 and letter No. 121@tk¡p dfeVh@th-vkj-vk;kZ@2014] dated 02 nd July, 2014, C.B.R. No. 2, dated 9th May, 2014 and C.B.R. No. 8, dated 30th May, 2014.

OFFICE REPORT

In pursuance of C.B.R. No. 2, dated 9th May, 2014 this office had appointed inquiry officer Shri A.K. Nema, Defence Estates Officer, Bareilly Circle, Bareilly to enquire the charges framed against Shri Ghanshyam Tiwari. In another case (Inquiry against Shri Gopal Ram Arya) as per Board order vide C.B.R. No. 8, dated 30th May, 2015, this office requested Shri A.K. Nema, Defence Estates Officer, Bareilly Circle, Bareilly for being the inquiry officer to enquire the charges framed against Shri Gopal Ram Arya, Toll Supdt. In response of above mentioned Board resolutions DEO had requested vide their letter No. DEO/Bareilly/Confidential/2013/1, dated 10th July, 2014 to PDDE, CC, Lucknow for their suitable order/permission for being an inquiry officer for both the cases.

In this regard neither PDDE has provided any suitable order/Permission to DEO nor this office has received any information from Shri A.K. Nema, Defence Estates Officer, Bareilly. Further this office again reminded vide this office letter No. 139/ tk¡p dfeVh@2014] dated 16 January, 2015 to DEO for being inquiry officer for both the cases. So that the further course of action can be initiated to dispose of the both pending cases, but their reply is still awaited.

Board may consider the matter accordingly.

Relevant file is placed on the table.

RESOLUTION

43. Considered and board decided that a reminder be again sent to DEO, Bareilly as the inquiry process cannot be delayed as long, if DEO Bareilly is not willing to be an inquiry officer the board will decide to appoint a new afresh inquiry officer.

44. APPROVAL OF EXPENDITURE FOR CANTONMENT BOARD ELECTION 2015

Reference C.B.R. No. 06, Dated 20-11-2014

OFFICE REPORT

It is submitted that the board had approved Rs. 2.50 Lakh for the expenditure incurred on account of Cantt Board Geleral Election 2015 vide C.B.R. No.06 dated 20/11/2014 as there was no provision made in the revise budget for this purpose. Therefore the same Expenditure may be booked under D-2(e) store contingency. The total expenditure incurred in completion of Election 2015 is as under:-

1) Tent, Furniture, Barricading and Lightening -Rs.45, 000/-

1) Tea ,snacks, Lunch and Dinner -Rs.50,000/-

2) Stationary Items,Stamps,Plastic Tray (Big & small) -Rs.43,030/-

3) Vehicles used during Election -Rs.15,000/-

4) Other Expenses - Rs.07,000/-

Grand Total - Rs.1,6,0030/-

The bills of all the expenditure is enclosed along.

The matter is being placed before the Board for notice.

RESOLUTION

44. Considered and approved as per agenda and board appreciated the steps taken by this office for conducting the peaceful & successful election.

45. PAYMENT AGAINST CONSTRUCTION OF RAJEEV GANDHI PARK AT RANIKHET.

Ref:- Board Resolution No. 23, dated October 29th , 2014.

OFFICE REPORT

As sum of Rs. 1,00,000/- was sanctioned from MLA quota for construction of Rajeev Gandhi Park at Ranikhet was received by DRDA vide letter No. 312/fo0fu0@Loh0@jkuh[ksr {ks=@2010&11, dated June 07th, 2010. Accordingly work No. 116/WO/ADM/10, dated September 30th, 2010, issued to the contractor “Shri Hemraj Negi”. The work was executed by the contractor and measurement has also entered in measurement book No. ’23-B’ page No. 94 to 102 but amount has not calculated by the Junior Engineer. The work in question so executed has been certified by the present JE & Draughts man of this office.

The matter was placed before the Board the Board vide its resolution No. 23, dated October 29th , 2014, consider the matter & further Board resolved that the Board is authorized to Junior Engineer and Draughts man to complete the incomplete measurement book regarding the work mentioned in agenda side after that the matter be again put up before the Board consideration with calculation sheet and measurement book.

The amount has been calculated by JE & Draughts man vide their report dated 05-02-2015 inform that Rs 54,531.59/- will be paid to the contractor as per work done at site by the contractor.

Hence the matter is being put up before the Board for consideration.

Relevant file is placed on the table

RESOLUTION

45. Considered and board decided that payment be made after taking legal advice in this regard from Cantt Board Legal Advisor.

46. REGARDING PURCHASE OF A LAPTOP

To consider the matter regarding the purchase of a Laptop for office purpose.

OFFICE REPORT

It is submitted that a demand for urgent need of one laptop has been received from Computer Programmer on dated 20/01/2015 with the specification viz; processor –i7, 8GB RAM, 1 TB HDD which is required for office use for Backup of ALFERSCO and Raksha Bhoomi. After survey of local market by the LPC it is found that the laptop with above specification is not available. Therefore it is requested that board may accord sanction to purchase the said laptop with the specification as demanded by Computer Programmer from neart market i.e. Haldwani/Nainital through Quotation/Local Purchase Committee. The expenditure incurred in this account will be putup in the next board meeting for approval.

Board may consider the matter accordingly.

RESOLUTION


46. Considered and further board decided that the laptop be purchased with above specification through Quotation/LPC from nearest Market.

47. CONSERVANCY AGREEMENT FOR THE YEAR 2015-16

To consider the report of Sanitary Supdt. Cantonment Board, Ranikhet dated Jan 16th, 2015 regarding execution and approval of Conservancy Agreement for the year 2015-16.

The Board may consider the matter accordingly.

Necessary details of Cantonment Board conservancy staff is placed on the table.

RESOLUTION

47. Considered and approved as per agenda.

48. REGARDING ENGAGEMENT OF 10 MORE CONSERVANCY STAFF (TEMPORARY STAFF) IN MILITARY AREA

Reference Station Headquarter, Ranikhet letter No. 406/10/Civ(c), dated Jan 09th, 2015.

To consider the matter regarding engagement of 10 more conservancy staff (temporary staff) in military area except existing conservancy staff.

OFFICE REPORT

Consider the report of Sanitary Inspector, dated Jan 16th, 2015 regarding engagement of 10 more conservancy staff except existing conservancy staff as per letter quoted under reference.

Hence the matter is being put up before the Board for appropriate decision.

Relevant file is placed on the table.

RESOLUTION

48. Considered and further board decided that approval from conservancy board and a concurrence from CDA, Meerut must be obtained for engagement of furthermore 10 conservancy staff so that the payment could be reflected in the conservancy agreement.

49. PURCHASE OF WATER TANKS 200LTRS. (VECTUS)

To consider the matter regarding purchase of Water Tanks 200 ltrs (Vectus ) .

OFFICE REPORT

It is submitted according to the demand of PWD section a survey of the Local Market was done on 31/12/2014 for the purchase of Water Tank 200 ltrs (Vectus) required for the Seva Sadan and public toilets at various places of Ranikhet. The Local Purchase Committee surveyed the market and the lowest rates were found from M/S Mehra Brothers and suppliers, Gandhi Chowk, Ranikhet @ Rs.990/-(Nine Hundred Ninety) each. At present twenty five tanks amounting to Rs. 24,750/- have been purchased for the above purchased.

Report of Store Keeper dated 30-12-2014 and report of Local Purchase Committee, dated 31-12-2014 is placed on the table.

Hence the matter is placed before the Board for approval.

RESOLUTION

49. Noted, Considered and approved.

50. REGARDING THE EXPENDITURE IN REPUBLIC DAY CELEBRATION

To consider the matter regarding the expenditure invested in the celebration of Republic Day on 26th January 2015.

OFFICE REPORT

It is submitted that this office had celebrated Republic Day 26th January 2015. For this purpose some Sweets were purchased (for the refreshment of students, staff, Office, dispensary, all the Guests and Dignitaries) on that occasion after survey of the local market through Local Purchase Committee. The expenditure incurred in this account is Rs. Rs.8000/-(Eight Thousand only).


Report of Store Keeper dated 21-01-2015 and report of Local Purchase Committee dated 23-01-2015 is placed on the table .

Hence the matter is placed before the Board for approval.

RESOLUTION

50. Noted, Considered and approved.

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Sd/- xx xx xx Sd/- xx xx xx

Member Secretary Brigadier, Cantt.Board,RANIKHET. President Cantonment Board, RANIKHET

TRUE COPY

CHIEF EXECUTIVE OFFICER,

RANIKHET