COMMITTEES AND SUB-COMMITTEES
|. Civil Area Committee|
|. Finance Committee|
|. Assessment Committee|
|. Public Works Committee|
|. Sanitation Committee|
for the conduct of business of Cantonment Board Ranikhet framed under Section 44 of the Cantonments Act, 1924.
1. Meetings of the Cantonment Board are two kinds viz.
1. Ordinary, and
2. A meeting ordinarily is held at least once in every month while a Special Meeting may be convened whenever the President thinks fit to do so, and the same is convened whenever not less than ¼th of the members of the Board make a requisition in writing to that effect.
3. All meetings of the Cantonment Board, whether ordinary or special, is held at the Cantonment Office.
4. The date and hour of every meeting, whether ordinary or special is fixed by the President, or in his absence, by the Vice President, with due regard to general convenience.
5. A written notice of every meeting, whether ordinary or special, specifying the place, date and hour fixed for it and singed by the Executive Officer is circulated to every member. Such notice is also published in Station Orders.
6. Every notice, whether it appertains to an ordinary or special meeting is companied by a list of business to be transected at the meeting, hereinafter called the “Agenda”.
7. Subject to the proviso of Section 38 of the Cantonments Act, 1924, which requires that in certain cases specified therein, not less then 7 days previous notice is given, the notice and the Agenda is sent to every member not less than:-
1. Four clear days before the date fixed for an ordinary meeting and
2. 24 hours before the date and hour fixed for a special meeting.
8. If it is found necessary to adjourn a meeting, whether ordinary or special, the President announces at the time of adjournment the place at, the date on and the hour at, which the adjourned meeting isl take place and no separate notice is required, therefore except in the case of members who is absent from the meeting, to whom the required notice is sent as soon thereafter as possible, provided that it is lawful for the President or in his absence, the Vice President, in an emergency, to alter, subject to due notice, the place, date and hour so fixed.
9. The Executive Officer except in cases of emergency have in readiness at the office of the Cantonment Board, ordinarily three days before the date of each meeting, all the papers which are not confidential, relating to the business to be transacted at such meeting, so as to give the members an opportunity of perusing them before the meeting. No files are to be circulated or to leave the office.
10 Copies of minutes of each meeting are ordinarily issued to all the members previous to the next following meeting, and are maintained in accordance with Section 41 of the Cantonments Act.
11. The proceedings of the Board is conducted and recorded in English, provided that such members as are unable to express themselves in that language may address the meeting in vernacular in which case the purpose of their remarks shall be explained in English by the Executive Officer or by any other member whom the President may select for the purpose. Except with the permission of the President no written speech is delivered by any member.
12. The President decides all points of order or procedure which may arise and his decision is final. But it is not permissible for the President to disallow consideration or any matter which has been properly brought before the Board. ..
13 a) Votes are taken both for and against every motion, resolution or amendment put to the meeting.
(b)Any member has a right to abstain from voting without assigning any reasons.
14. Unless a poll is demanded by any member present at a meeting a declaration made by the President that a motion, resolution, or amendment has been carried or lost, is deemed to be a sufficient warrant for making an entry to that effect in the minutes. When a poll is demanded it is ordinarily be taken by a show of hands but may on special occasions, if the President or a member desires, be taken by a ballot, and the result of such poll, as declared by the President shall be deemed to be the resolution of the Board.
15. After a matter has been once disposed off at a meeting no motion is entertained in regard to it until the expiry of six months from the date of its disposal, except on the written application or more than one-half of the members of the Board, provided that this regulation is not apply to questions already raised or that may hereafter be raised by Government or by the Officer Commanding-in-Chief, Eastern Command.
16 Any officer of Government or other person not being a member of the Board, may with the consent of majority of the members present and of the President, address the meeting.
17 The common seal of the Board is remain in the custody of the Executive Officer and is used on all deeds of contracts, other deeds and conveyances.
18 The Vice President of the Board is the Chairman of the Assessment Committee, the majority of the members of which is appointed either from the Elected Members of the Board, or the civilian residents of the Cantonment or from both. In the event of the Vice President being no able or available to preside at the meetings of the Assessment Committee, the Members may elect one from among themselves to preside. .
20. The Board appoints a Finance Committee consisting of five Members; they are elected by the Board from along its members at a meeting of the Board. Out of these five members three are the elected members of the Board. The Vice President, if a member of the Committee, is in virtue of his office is the Chairman of the Committee. If he is not a member of the Committee, the Chairman is appointed by the Board.
21 The Chairman of every Committee appoint under Section 43A or Clause (2) of sub- section (1) of section 44 of the Cantonments Act, 1924 is exercise a casting vote in the event of equality of voters.
Regulations for the conduct of Business of the Finance Committee made under Section 44 of the Cantonments Act.
1. The following rules and regulations are made under section 44 of the Cantonments Act, 1924 for conducting the business of the Finance Committee.
2. The Committee consists of Five Members are elected by the Members of the Board at a meeting of the Board. Three out of these five members are the elected members of the Board.
3. The Vice President, if a member of the Committee, is in virtue of his office be Chairman of the Committee. If he is not a member of the Committee the Chairman is appointed by the Board.
4. The following matters are dealt with by the committee.
Preparation of the Budget.
Accounts and contracts and taxes.
The proceedings shall subject to the confirmation of the Board.
5. The notice of the meeting is issued to Members concerned by the Executive Officer at least three days prior to the meeting.
7. A Minute Book of proceedings is maintained and is signed by the Chairman before the close of the meeting. A copy of the minutes are issued to all members of the Board and the minutes are laid before the next meeting of the Board and the Board may confirm, reject or revise the same, or any item thereof, as it thinks fit.
8. The Cantonment Board may entrust to the Committee such other matters or Enquiry and report as it thinks fit.
. 9. The President is ex-officio additional member of the Committee.
Regulation for the conduct of business of the Bazar Committee, (now Civil Area Committee), Ranikhet Cantonment Board under section 44 of the Cantonments Act, 1924.
1. The following rules and regulations are made under section 44 of the Cantonments Act, 1924 for conducting the business of the Bazar Committee appointed under section 43-A, sub-section (1) of the Act as amended by Act XXIV of 1936.
2. CHAIRMAN. In the absence of the Vice-President, the Chairman is one of the member elected by members present in the Committee.
3. The following matters are dealt with by the Bazar Committee and is subject to confirmation of the Board.
(a) Management of the land in Bazar Area (now Civil Area)
(b) Disposal of building applications in Bazar Area.
c) Provision of education on to civil residents in Bazar Area, including provisions of the libraries or other educational institutions.
(d) Provision of medical relief, viz. dispensaries, in bazar area.
(e) Public Works including repair to roads, drainage, Water Supply, lighting, public buildings, fire precautions and sanitations in Bazar Area.
(f) Markets, Slaughter House, trades and occupations in Bazar Area as enumerated in Chapter XII of the Cantts Act, 1924.
4. Committee meetings are convened at such time and place as it is appointed in this behalf by the Executive Officer.
5. The notice of the meeting is issued to members concerned by the Executive Officer at least 3 days prior to the meeting.
6. A quorum is consists of 3 members.
7. A minute book of the proceedings is maintained and signed by the Chairman before the close of the meeting. A copy of the minutes is issued to all the members of the Board and the minutes is laid before the next meeting of the Board and the Board may confirm, reject or revise the same or any item thereof, as it thinks fit.
Civil Area Committee.
1. (i) The following matters are dealt with by the Civil Area Committee subject to the confirmation of the Board.
(a) Management of the land in Civil Area subject to Cantonment Land Administration Rules.
(b) Provision of education to Civil residence including provisions of libraries or other educational institutions subject to budget allotment.
(c) Public Works including repairs to roads, drainage, water supply, lighting, public buildings, fire precautions and sanitations in the Civil Area, subject to budget allotment.
(ii) The following powers are fully delegated to the Civil Area Committee.
.a) Powers under sections 179 to 185 of the Cantonments Act, 1924.
(b) Powers under section 210 of the Cantonments Act, 1924 subject to the reservation that if the Health Officer disagrees on Health grounds to any recommendation of the Committee, the matter should be re-opened at the Board for a decision.
(c) Powers under section 213 of the Cantonments Act, 1924.